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DIRECTOR: Corporate Services
Ms Roslyn van Greunen
12th Floor Brister House
Tel: +27 (0) 41 506 3401
Fax: + 27(0) 41 506 3450
Cell: 079 490 0753
Values & Key Focus
“Corporate Administration provides excellent and reliable service through effective and efficient Administration, Facilities Management, Asset Management and ICT to Council and its Communities for service delivery, good governance and institutional development.”
To be the best providers of efficient and effective corporate services
VALUES & KEY FOCUS
• High standard of professional ethics.
• Resource utilization efficiently, economically and effectively.
• Be accountable, transparent and development oriented.
• The promotion of good work ethics.
• Service Orientation
• Participatory Management
MUNICIPAL INFORMATION SYSTEMS
Mr Ayanda Ngcebetsha
Tel: 041 506 1267
Fax: 086 576 6559
Municipal Information Systems (MIS) division is a functional unit within the Corporate Administration Directorate. It aims to provide a robust, reliable and comprehensive information processing service for all users within NMB- in this sense it can be likened to the ’nervous system’ of the ’municipal organism’.
Approximately 0,68% (roughly two-thirds of one percent) of the municipality’s annual Operating Expenditure Budget is invested in information systems.
MIS is currently engaged in two major initiatives, namely the formulation and implementation of a comprehensive Information and Communications Technology Strategy for the municipality, and the introduction of e-Government concepts and facilities to streamline business processes.
MIS division comprises two major operational groupings, namely Application Development Section and Technical Services Section:
Application Development Section (ADS): Managed by Chris van Lelyveld, this section is responsible for the analysis, design, construction and maintenance of computer application systems, both ’corporate’ (i.e. used throughout the municipality) and ’departmental’ (i.e. specialized software intended for use by a specific organizational entity). The five major corporate systems, namely;
• Consolidated Billing
• Staff Payroll
• General Ledger
• Stores and Creditors
• Job Costing
are all developed and maintained in-house.
Technical Services Section (TSS): Managed by Gerrie Gerber, this section is responsible for the information and communications technology (ICT) infrastructure of the municipality, which currently comprises four IBM AS/400 midrange systems, 22 file servers and some 2,500 personal computer workstations distributed throughout the NMB area - not to mention a substantial number of switches, routers, printers and other ancillary equipment. In addition, TSS handles the day-to-day operation of the central processing facilities, batch processing and data security. The local area network runs on Novell, and GroupWise is used for electronic mail. On average, the TSS Service Desk handles over 900 queries or calls for assistance from internal users every month.
DIRECTOR: Simphiwe Javu
We aim to provide an accountable, efficient and reliable Administrative support function within the municipality (the working force behind the municipality’s administration), covering:
• Travel arrangements
• Policy & transformation
• Printing Archives (document management)
• Word Processing
• Mayoral Secretarial
• Telecommunication (150 external, 1050 internal lines - 850 cellular)
Mr Patrick Keble
Tel: 041 506 3499
Fax: 041 506 3346
• Provides a facilities management service to the municipality in an efficient and cost effective manner.
• Management of community halls, depots, office buildings, etc.
Building Division (Maintenance)
• Management of all maintenance of municipality facilities
• Designing and completing projects
Tel: 041 506 3247
Ms T. Nompandana
Fax: 041 506 3309
Asset Management Sub Directorate was established by Council 2 years ago to coordinate asset management function in the municipality, mainly to:
· Ensure that the municipality has a legally compliant fixed asset register.
· Ensure that council assets are managed, controlled and safeguarded in an effective and efficient manner.
· Ensure that the municipality has an Asset Management Policy and procedures to be followed in the management of a life cycle of an asset since acquisition up to its disposal.
The disposal committee when established will meet monthly to deal with disposal applications from the various directorates and offices of the municipality. The Asset Management Division of the municipality will monitor the physical verification of assets performed by the various directorates of the municipality and coordinate a report for audit purposes.
When new assets are purchased and updated on the Asset Register of the municipality, the Asset Management sub directorate staff will check whether these assets have been bar coded. The Asset Management sub directorate will ensure that the assets are being managed, controlled, maintained,safeguarded and properly accounted for in the annual financial statements of the municipality through the implementation of the Asset Management Policy and Procedures designed for this function.